Free Weekly Planner Template (Printable PDF and Excel)

This is a free weekly planner template in three formats. One landscape page in colour, seven days, a top three priorities box and a brain dump panel. No email signup, no watermark.

We make and print planners, so this one is set up the way a printed sheet should be: ruling wide enough to actually write on, margins that survive a home printer, and a layout that still reads properly if your printer is out of colour ink.

Download the weekly planner template.

Format	Best for	Download
Printable PDF, A4 landscape	Printing at home or at an office printer	Weekly planner A4 PDF
Printable PDF, A5 landscape	Slipping into an A5 notebook or planner	Weekly planner A5 PDF
Excel, .xlsx	Typing your week and tracking what you finished	Weekly planner Excel template

All three are free for personal use. Print as many copies as you like.

What is on the page

• Top 3 Priorities. Three lines with tick boxes, at the top left, before anything day by day. If everything is a priority, nothing is.
• Seven day cards, Monday through Sunday, five tick box lines each.
• Brain Dump. A full height ruled panel down the left, for everything that is not a task yet.
• Notes for next week. A wide block in the bottom right, so the things you did not get to have somewhere to go that is not the bin.
• A "Week of" line rather than printed dates, which is what makes it undated and reusable.
• Roughly 8 mm ruling on A4 and 5.5 mm on A5. Wide enough for normal handwriting without wasting the sheet.

Five task lines per day is deliberate. A weekly planner that gives you twenty lines a day turns into a to-do list you never finish, and the point of planning by week rather than by day is that you are forced to choose. The Excel version gives you eight rows, because a spreadsheet has no page to run out of.

How to print it so it actually looks right

Most free planner printables come out slightly wrong at home, and it is nearly always one of these four things.

Set the orientation to landscape

Both PDFs are landscape. Most print dialogs pick this up from the file, but if yours defaults to portrait you will get a shrunken sheet with a thick white band down one side. Check the preview before you print ten copies.

Print at 100 percent, not Fit to page

Set scale to 100 percent or Actual size. "Fit to page" shrinks the sheet by three to five percent to clear the printer's unprintable edge, which pulls the ruling below comfortable writing width. We have already set the A4 file with an 11 mm margin and the A5 file with an 8 mm margin, which clears that edge on every home printer we have tested, so no scaling is needed.

Use the right paper weight

Standard home copier paper is 70 GSM. It is fine with a ballpoint. With a gel pen, a fountain pen or a fineliner it ghosts, meaning you can read Tuesday through the back of Monday. If you use anything wetter than a ballpoint, print on 90 or 100 GSM. We print our own journals on 100 GSM natural shade for that reason, and the difference shows on the first page, not after twenty.

Black and white is fine

The colour is there to separate the sections at a glance, not to carry information. Printed in greyscale the headers come out as two distinct grey tones and everything still reads correctly. If you are printing a stack of these, greyscale on 100 GSM looks better and costs less than colour on 70 GSM.

For A5, use the A5 file

The A5 file is set with an 8 mm margin so the content fills the smaller sheet properly. If you print the A4 file scaled down to A5 instead, your printer adds its own unprintable margin on top of the margin already in the A4 file, so you lose roughly 3 mm all round and everything inside gets tighter than it needs to be. If your printer only takes A4, print the A5 file at 100 percent on an A4 sheet and trim it down, or print two copies per sheet and trim both.

The Excel version, and what it calculates

The spreadsheet does three things the paper version cannot.

1. The dates fill themselves in. Type the Monday of the week into the highlighted cell and all seven day headings update.
2. It counts what you finished. Put an x in the narrow tick column beside a task. Each day shows a "done out of planned" count and a percentage bar.
3. It gives you a week total. One figure, the share of everything you planned that you actually closed out.

There are no macros in it, the same as in our Excel habit tracker template. Ordinary formulas open without a security warning and work in Excel, LibreOffice and the mobile apps.

For Google Sheets: File, Import, Upload, then Replace spreadsheet. The formulas and the percentage bars carry across.

Monday to Friday, or the full week

The template runs Monday to Sunday. If you only plan working days, hide columns M through P in the Excel file and the totals adjust on their own. On the printed PDF most people use the weekend cards as overflow, which is honestly what they end up being.

Adding a habit tracker to your week

A weekly planner answers what you are going to do. A habit tracker answers whether you keep doing it. We keep them on separate sheets in the free versions rather than crowding a tracker grid into the margin here.

If you want both, print this alongside the printable habit tracker PDF at the same size, or run the Excel habit tracker as a second tab in the same workbook.

What the printed planner adds

Printables are good for testing a system. They are less good after about two months, because loose sheets do not stay together, you cannot flip back to a week from three weeks ago, and you end up reprinting the same page every Sunday night.

Our printed weekly planner is a fuller version of this sheet. Three things on it are not in the free download:

• A habit tracker grid built into the same spread, five habits across all seven days, so the week and the habits are on one page instead of two.
• A weekly reflection block: what went well, what could be improved, lessons and takeaways, and tasks to carry forward. This is the part that turns a planner into something you learn from rather than just a list you tick.
• A dot grid brain dump panel instead of ruled lines, which handles sketches, tables and mind maps as well as sentences.

Plus the obvious one, which is that it arrives bound, on paper chosen for the job, and you are not standing at a printer on a Sunday.

The printed weekly planner is launching this month. In the meantime, our undated daily planners are ₹299, and being undated means no wasted pages if you start mid month. If you want the reflective side rather than the scheduling side, the gratitude journal is A5, hardbound, 200 pages on 100 GSM natural shade paper at ₹399, with an unstructured left page for the day's thoughts and a guided format on the right page to fill in at the end of the day.

Order before 4pm and it ships the same day.

If you need this printed in quantity, for a class, a team or an office, we print and bind in house. See printing and binding in Hyderabad for paper options, turnaround and pricing.

Frequently asked questions

Is the weekly planner template free?

Yes. All three files are free to download and free to print for personal use. There is no email signup and no watermark. Please do not resell the files or redistribute them as your own.

What paper size is the weekly planner template?

There are two printable PDF sizes, A4 (297 x 210 mm) and A5 (210 x 148 mm), both landscape and both a single page with all seven days on one sheet. The Excel version is set to A4 landscape.

Is the weekly planner in colour, and can I print it in black and white?

It is in colour, and it prints perfectly well in black and white. The colour separates the sections at a glance rather than carrying information, so in greyscale the headers come out as two distinct grey tones and nothing is lost.

What GSM paper should I print a weekly planner on?

70 GSM copier paper works with a ballpoint. For gel pens, fountain pens or fineliners use 90 or 100 GSM, otherwise the ink ghosts through to the back of the sheet.

Does the weekly planner template work in Google Sheets?

Yes. In Google Sheets choose File, Import, Upload, and select Replace spreadsheet. The automatic dates, the done counts and the percentage bars all work, because the file uses standard formulas and no macros.

Does the planner have hourly time slots?

No. The day cards are tick box lines rather than fixed hours, so you can use them as a to-do list or write your own times to the left of each line. Fixed hourly slots waste roughly half the page for most people, because very few weeks are planned evenly from 8am to 8pm.

Can I edit the weekly planner template?

The Excel version is fully editable. You can rename the day headings, add task rows, or hide the weekend columns, and the done counts and percentages adjust on their own. The two PDFs are fixed layout and meant for printing.

Can I get a Monday to Friday version?

Hide columns M through P in the Excel file and you have a Monday to Friday planner. It takes under a minute and the weekly total recalculates by itself